A variety of pre-designed blocks of text and formatting, known as Building Blocks, are available for easy insertion in Word. Building Block galleries are available throughout Word, and they include preformatted Headers, Footers, Page Numbers, Text Boxes, Cover Pages, Watermarks, Quick Tables, Tables of Contents, Bibliographies, and Equations. The built-in Building Blocks are theme enabled, which means that if you modify the document theme, the formats automatically update—even in the Building Block galleries. You can customize Building Block entries to fit your needs, and you can create custom Building Blocks and add them to their relevant galleries.

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Find Building Blocks

Learn how to create, format, and print a wide variety of documents in the Office 365 for Mac version of Microsoft Word. Author David Rivers covers creating new documents from templates and scratch. Launch Word 2010 and open an existing document in which you want to insert the page numbers. As shown in the screenshot below, we have included a document in which we will be inserting page numbers with different styles.

You can view the many Building Blocks by browsing the various galleries (most, but not all, of which are located on the Insert tab), or you can check out the entire collection at once by opening the Building Blocks Organizer, found by clicking Insert > Quick Parts.

While viewing a Building Block gallery, you can quickly locate a Building Block in the Building Blocks Organizer by right-clicking a Building Block, such as a Cover Page or a Header, and then clicking Organize and Delete. The Building Blocks Organizer opens with the entry selected automatically.

Insert existing Building Blocks

You can insert a Building Block in a document by clicking the Building Block on its corresponding gallery (such as the Text Box gallery available on the Insert tab).

For several of the past iterations of Word, Microsoft has had an AutoText feature that allows users to capture a piece of text and then to use it over and over again in other parts of their documents, or even in other documents; Microsoft has added to that feature by including something it calls, Quick Parts, which are in essence, still AutoText, but offer users a little more flexibility.
There are numerous Building Block galleries in Word 2010, available to you; Headers, Footers, text Boxes, Cover Pages, Watermarks, etc to make your document look, more professional and organized. Word 2010 provides a way to customize building blocks to fit your needs.

Here are a few of the Building Block galleries that you'll find in Word.

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Alternatively, you can use the Building Blocks Organizer to preview and insert a Building Block in your document by clicking Insert > Quick Parts > Building Blocks Organizer.

Note: If you want to insert Building Blocks by using the keyboard, type the Building Block name in your document, and then press F3.

You can add a Building Block gallery to the Quick Access Toolbar by right-clicking the gallery button on the Ribbon and then clicking Add to Quick Access Toolbar. Some Building Block galleries, such as the Cover Page, Table of Contents, and Quick Table galleries, contain additional commands on the shortcut menu. For example, if you right-click a Building Block in the Cover Pages gallery, you'll find Insert at Beginning Of Document, Insert at Current Document Position, Insert at Beginning of Section, Insert at End of Section, or Insert at End of Document. If you right-click a Building Block in the Quick Tables gallery that is found on the Insert tab under Table options, you'll also find Insert at Page Header (beginning of the current page) and Insert at Page Footer (end of the current page)

After you insert a Building Block in your document, you can customize the Building Block's formatting and properties without affecting the Building Block stored in the template.

Create new Building Blocks

Frequently used document content, such as one or more paragraphs of data, logos, graphics, specifically formatted headers or footers, standard tables, or equations, can be easily turned into a Building Block.

Select the data that you want to turn into a reusable Building Block.
On the Insert tab, click Quick Parts, and then click Save Selection to Quick Part Gallery, or press Alt+F3.
The Create New Building Block dialog box appears, where you can name, classify, describe, and control the placement of your Building Block.

Tip: If you want to include all paragraph formatting, such as style, line spacing, indentation, alignment, and so forth, select the paragraph mark (¶) along with your content. If you aren't already viewing formatting marks, navigate to the Home tab and, in the Paragraph group, click the Show/Hide ¶ button to toggle the formatting marks so you can verify that you included the paragraph mark in your selection. If you do not include the paragraph mark, the inserted Building Block will match the formatting of the current paragraph.

The Create New Building Block dialog box contains the following options:

Name Enter a unique name for the Building Block. If you have a set of related Building Blocks, consider starting all of the names with the same first word to group the pieces together when necessary, such as Annual Report Cover, Annual Report Header, and Annual Report Table.
Gallery Add your new Building Block to a specific gallery, such as Cover Pages, Page Numbers, Headers, Footers, Quick Tables, Watermarks, and so on. If your Building Block is a general Building Block and isn't related to an existing gallery, use Quick Parts so that they will appear under the Quick Parts gallery.
Category Place the Building Block in a category, shown on the Building Block galleries and in the Building Blocks Organizer. Consider creating a new category for your company or department so that all of the associated Building Blocks are placed in the same category throughout the Building Block galleries and to quickly sort them in the Building Blocks Organizer.
Tip: To display your Building Blocks at the top of the Bui

In this article

Find Building Blocks

Insert existing Building Blocks

Create new Building Blocks

Building Block Text Galleries Ms Word For Mac